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| Duties of employees : |
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| CHARTER OF DUTIES OF OFFICE SUPERINTENDENT: |
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- To handle emergency situations when Cantonment Executive Officer is away on temporary duty or leave with the consultation of President, Cantonment Board.
- To go through all inward dak letters and to mark the dak to section concerned.
- To keep overall supervision on administrative work.
- To allot duties to office peons for distribution of dak, letters.
- To prepare agenda of every committee and Board meeting.
- To prepare Draft Proceedings of all such meetings.
- To attend public grievances and sort out by mutual understanding.
- To attend general complaints of public/residents.
- To issue birth and death certificates.
- To monitor replies on all important matters.
- To check and supervise the correspondence regarding implementation of official language (Hindi).
- To keep check and supervise on proper maintenance of office records.
- To prepare office orders regarding administration.
- To supervise election process and prepare voters’ list every year.
- To deal with the case of VIPs and important nature.
- To initiate prompt action for implementation of Board Proceedings.
- To ensure prompt submission of quarterly/monthly reports to higher Authorities by various sections.
- To scrutinize the notes of dealing hands, finally dispose of routine correspondence, take immediate routine action wherever necessary.
- Drawing attention wherever necessary to the statutory or customery procedure pointing out the relevant laws and rules.
- Suggest wherever possible the alternate course of action for consideration for proper examination of the cases.
- To ensure that every possible efforts be taken for maintaining security of official information and documents.
- To prepare Annual Administration Report.
- To prepare Annual Inspection Report.
- To deal with the proceedings of JCM meeting.
- To attend the complaints on telephone and necessary directions for compliance be issued to concerned sections.
- To prepare and arrange the celebration of Independence/ Republic Day.
- To prepare draft bye laws which requires amendment of every section.
- To look after the duties of other section heads when proceed on leave.
- To carry out other miscellaneous works which were not entrusted to any other section.
- To deal with matters of establishment.
- To attend such duties as may be assigned by the CEO
- To sanction CL to Junior Clerks of Office. To sign the leave orders after the same are approved by the CEO.
- To deal with Birth & Death records and signing Birth & Death certificates as Sub-Registrar of Births & Deaths.
- To perform the duties as Central Public Information Officer for the purpose of The Right to Information Act, 2005.
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